Practice Administrator

Richmond Allergy and Asthma Specialists is a privately-owned specialty practice that cares about finding the cause of patient’s allergy and asthma symptoms. We are well known for our thorough work-up so the best treatment can be offered to help our patients feel better.

The administrator of the management team works with the physicians, managers, and supervisors to develop strategies, policies, and procedures, to accomplish the mission of the practice. Responsible for the daily operations of the practice.

Responsibilities will include but not be limited to:

• Represents Richmond Allergy and Asthma Specialists in a positive and professional manner.
• Oversees the daily operation of all administrative functions. Ensures professional, accurate and prompt service to patients and employees.
• Meets with the physicians and management team regularly to discuss operations and procedures.
• Promote team ethics and professionalism.
• Recruits, interviews, hires staff and assists new employees through the onboarding process. Conducts counseling and carries out disciplinary action as needed.
• Monitors and approves staff time and attendance records.
• Works with vendors to set up new accounts, sign contracts and oversee services.
• Ensure professional, accurate and prompt service to patients and employees.
• Oversees payroll by reviewing timesheets, entering information to reflect staff’s hours of work, add/edit deductions for biweekly payroll. Process and run reports to reflect payroll costs.
• Maintain leased property and fixed assets of the building.
• Communicate with building owners regarding any changes, needs, concerns of the property and be available for walkthroughs, visits, and meetings.
• Manage the 401k participant data by entering in employer matches, participant elected contributions, and employee loan payments through the 401k provider site. Enters QNEC contributions. Provides data necessary for yearly compliance testing and submitting of prior forms.
• Works with information technology provider to address any needs/concerns with computers and office equipment. Approves any replacement devices needed.
• Communicates with our website, social media vendor to oversee the management and review data received from advertising and strategies to promote the practice and provide necessary information for the patients and community.
• Work with accounting firm/ bookkeeper to monitor the finances of the practice\ and provide information needed for assurance of tax compliance.
• Keep abreast of banking account balances and expenditures to assure practice is staying in budget.
• Communicates with software company to address needs, concerns, notify of problems with our allergy program and practice management systems.
• Assist areas of the office (front desk, medical records, lab, nursing, and business) with any issues or needs.
• Assure that physicians and providers have adequate insurance coverage for liability, overhead disability, and life insurance coverage by working with agents on these policies.
• Work with insurance payers to keep provider directories current and review newsletters and contracts. Sign renewal and compliance paperwork.
• Seek guidance from business attorney on any issues that arise related to patients, staff, or insurance payors.
• Oversee the care and maintenance of departmental equipment and supplies.
• Fulfill organizational responsibilities as assigned including respecting/promoting patient rights and sharing problems relating to patients and/or staff with immediate supervisor.
• Conduct, attend, and participate in team and departmental meetings.
• Maintains strictest confidentiality in accordance with HIPAA and Richmond Allergy and Asthma Specialists confidentiality policy.
• Represent Richmond Allergy and Asthma Specialists in a positive and professional manner.

Education:

A bachelor’s degree in business administration, healthcare administration, or similar disciple preferred. Healthcare leadership experience may be taken into consideration in lieu of a degree.

Experience:

• A minimum of 3 years’ experience in a medical office setting
• Experience with fiscal management.
• Knowledge of practice management applications, comfort using Microsoft office and other web-based systems.
• Ability to be a critical thinker, problem solve, and multi-task.
• Knowledge of medical billing, coding, collections.

Benefits

• 401 (k)
• 401 (k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule

• Day shift
• Monday to Friday
• No weekends

Office has one location.